Storage servers are an essential component of any organisation’s IT infrastructure. These servers are designed to store, manage, and access data efficiently and securely. They offer a centralized location for storing files, databases, applications, and other crucial information that employees can access from various devices.
In the case of small businesses, storage servers or cloud storage can help to centralise data storage, improve collaboration, and enhance data protection. Using Google Drive to store and share files between teams is a simple example of this.
Additionally, storage servers or cloud storage can help small businesses easily scale their storage capacity as their business grows without the need for significant investments in additional hardware.
So, are you considering using cloud storage for your small business? Continue reading to learn more about storage servers and the best cloud storage service options for your business.
What Are Storage Servers?
Storage servers are specialised devices or software that are designed to store, manage, and access data. They are essential for businesses as they provide a centralised and secure platform for storing critical information, facilitating data sharing, and ensuring data integrity. Small businesses rely on storage servers to safeguard their data, support collaboration, and enable smooth business processes.
While storage servers and cloud storage share the fundamental purpose of storing and managing data, they differ in their architecture, accessibility, and deployment.
A storage server typically refers to a physical server or a network-attached storage (NAS) device located on-premises within an organisation’s infrastructure. It is a localised solution that provides storage capacity to users within a specific network. Access to data is usually restricted to users within the organisation’s premises or through a secure network connection.
Cloud storage, on the other hand, involves storing data on remote servers managed by third-party service providers. These servers are part of a distributed network that makes data accessible over the internet. Cloud storage offers advantages such as scalability, flexibility, and accessibility from anywhere with an internet connection. Users can access their data through various devices, making it a more versatile and location-independent solution.
For a small business, cloud storage services such as Google Drive or Microsoft One Drive can be useful for file storage. The reason is that cloud storage is less expensive. There is no upfront cost for purchasing on-premise hardware, and it can be easily scaled up based on demand.
Before we get into the topic of storage servers, did you know that migrating to the cloud requires a comprehensive strategy that fits into the business plan? Learn more in our article, “How a Large Bank Redesigned Its Cloud and Integrated It With Its Overall Business Plan“.
Data Storage Options
In general, there are three ways to store your data. There are on-premise servers for complete control over your own data infrastructure, cloud storage options for easy access and file sharing via the internet, and the Hybrid option.
On-Premises Servers
On-premises servers involve the physical hosting of data storage infrastructure within the business premises. This option offers complete control and high-speed access to data. It is suitable for businesses with strict data privacy requirements. However, on-premises servers entail significant upfront and ongoing maintenance costs, which can be challenging for small businesses with limited resources.
Cloud Storage
Cloud storage services provide businesses with the ability to store their data off-site in secure data centres, accessible over the internet. This option offers scalability, flexibility, and cost-effectiveness, making it an attractive choice for small businesses. However, concerns regarding data security and reliance on internet connectivity should be carefully evaluated.
Hybrid Solutions
Hybrid storage solutions combine on-premises infrastructure with cloud storage, offering the advantages of both approaches. This hybrid model allows small businesses to keep sensitive data on-site while leveraging the scalability and accessibility of the cloud for less sensitive information. It provides a balanced approach to data storage, catering to the diverse needs of small businesses.
What type of server is best for a small business?
Choosing the best type of storage server for a small business is dependent on a number of factors, including the company’s specific needs, budget constraints, and growth expectations. However, in general, there are 4 factors that you need to consider when choosing a storage server for a small business:
- Scalability: The server should accommodate the growing data storage needs of the business.
- Data Security: Robust security features are essential to protect sensitive business data.
- Reliability: The server should offer high uptime and data redundancy to prevent data loss.
- Cost-Effectiveness: Balancing upfront costs with long-term benefits is crucial for small businesses.
- Ease of Management: Small businesses often have limited IT resources, so a storage server that is easy to manage is advantageous.
Best Storage Server Choices for Small Businesses
While there are many storage server or cloud storage options on the market, it is preferable to select one that is well-known for its reliability, security features, and cost-effectiveness. Cloud storage solutions like Google Drive or Dropbox can be viable options for businesses looking for flexibility and scalability in their storage solutions.
To assist you in selecting a storage server service, we’ve compiled 5 of the best options with the help of the DevTeam Space blog. Here are some of the best options:
1. Google Drive
Google Drive is a cloud storage service that enables users to store, share, and access files from any location with an internet connection.
- Functions: file storage and sharing
- Price:
- Individuals get 15 GB free
- 100 GB for $1.99/month
- 1 TB for $9.99/month
- 10 TB for $99.99/month
- 20 TB for $199.99/month
- 30 TB for $299.99/month
- No annual pricing
Google Drive lets you store any type of file you might need. For a small business looking for a reliable and user-friendly cloud storage solution, Google Drive is a great option with flexible pricing plans to suit different needs.
Google Drive also allows you to view file previews even if the software is not installed. This is especially useful for businesses using Adobe Creative Cloud, as clients can preview Photoshop and Illustrator files without having to install them. Google Drive is also integrated into a number of popular programmes, including Google Chrome, Gmail, and Google Productivity Suite like GDocs, GSheets, and GSlides.
2. SpiderOak
SpiderOak is a cloud storage solution that prioritises security and privacy.
- Functions: storage with a focus on security.
- Price:
- Free 60-day trial
- $7/month for $30GB
- $12/month for 1 TB.
- There are monthly and annual pricing.
The most important factor in SpiderOak is security. You can be sure that your data is protected to the hilt if you handle sensitive customer financial data. SpiderOak claims to have a “Zero-Knowledge Environment” since its server does not retain password data.
Your password is stored locally on your PC, not on cloud servers. This protects it from outside interference, but it also means you need to be more mindful of your password. If you forget, there’s no way to get it back, which could be disastrous in and of itself.
3. Microsoft OneDrive
Microsoft OneDrive is a cloud storage service offered by Microsoft that allows users to store and access files from anywhere with an internet connection.
- Features: Storage, Syncing, and Sharing
- Price
- 15 GB free with sign up
- 100 GB for $1.99/month
- 200 GB for $3.99/month
- 1 TB with Office 365 Personal for $6.99/month.
Built right into Windows, Microsoft OneDrive is the software giant’s response to Google Drive. This is the perfect solution for your company if Windows computers are essential to daily operations. For instance, you can sync your system/device settings, applications, files, and folders with Windows 11.
4. Box
Box is a cloud storage service similar to Microsoft OneDrive that allows users to store and access files online.
- Functions: Storage, Syncing, and Sharing
- Price
- Free 14-day trial
- $15/month per user with a minimum of 3 users; unlimited storage
Due to its reasonable pricing, Box is ideal for small businesses. For only $15 per month, you can enjoy limitless storage. What more could you want? One of Box’s main purposes is to encourage teamwork. While it does support syncing and storing, that isn’t its primary function. But the service does consolidate company data, so your staff can access critical files from any location at any time.
5. Dropbox
Dropbox is a cloud storage service that allows users to store and access files online. It offers features such as storage, syncing, and file sharing.
- Functions: File Storage, Sharing, and Syncing
- Price
- Free 14-day trial
- $12.50/month for each user (minimum of 5 users), 1 TB of storage per user
Because of its widespread use as a private cloud, you might be familiar with the name Dropbox. Not only do they provide free cloud storage for anyone, but they really shine for small businesses. You can easily share files across all of your teams, no matter where they are or what time of day it is, thanks to Dropbox, a market leader in file storage, sharing, and syncing.
With Dropbox for Business, the free features are enhanced to accommodate more users. In addition, each user has access to 1 TB of storage space, which is equivalent to one full desktop computer. Additionally, it can monitor and administer activities from a central location, has extra security settings, and can restore files from earlier versions.
That covers everything you need to know about storage servers and cloud storage. If you want to learn more about how to use cloud servers for your small business, read our article, “Cloud Servers for Small Businesses: What They Are and Which Options to Consider“.
Conclusion
Finally, it’s crucial for small businesses to choose a storage server that suits their needs. Scalability, data security, dependability, cost-effectiveness, and ease of management are important considerations for small businesses when deciding between on-premises servers, cloud storage, or hybrid solutions.
If you’re looking to make your file storage more efficient and secure, migrating to the cloud could be the solution for your small business.
Axle Network offers a file storage migration to cloud services to help you with that. Our services are handled by expert teams with flexible solutions to ensure a seamless process.
Trusted by the government and enterprises, we are a reliable choice for small businesses looking to upgrade their file storage capabilities. With our proven track record and dedication to customer satisfaction, you can trust us to handle your migration to the cloud efficiently and securely.